Collaboration In The Workspace

Business Innovations

06 August 2018

Collaboration In The Workspace

  • Posted by Awfis Editorial

This article wouldn’t have gotten written if not for the collaborative effort, or the collaboration of, my team members. Someone is good at research, someone at writing, and another at editing and proofreading.

We’ve all collaborated with colleagues; there’s nothing new about that. We gather around in meeting rooms for discussions; some physically present and some via video; tasks get allotted and we all then get down do doing our part to meet a common goal. We work with people outside our teams and help get work done, either for ourselves or someone else.

But it’s not just individuals who collaborate; companies collaborate with each other to further their business or market reach. Why, even nations do, collaborating on technology or medical research or defence strategies.

Is collaboration the same as teamwork? In a manner of speaking, yes. While teamwork is when people come together to fulfil short-term goals, collaboration is more strategic and long-term, and might not always have an immediate, direct reward. Let’s read a bit more, together, shall we?

Meaning: What’s in a word?

Today everyone wants to ‘collaborate’. Unfortunately, the word has been so overused and overhyped that it’s almost lost its meaning. Everyone is trying to push for ‘new ways of working’ that it is leaving companies and people alike confused. And this ironically comes in at a time when business experts are constantly stressing on the importance of nurturing collaborative organizations.

So what exactly is collaboration? By definition, it is: Two or more people working together towards shared goals. But it’s not always been like that.

A mildly tainted history: the good and the bad

The word traces its origins to the mid-19th century to the Latin term collaborare, which means to ‘work together’. Around the 1830s it was limited in use to united labour in literature or scientific studies.

The meaning took a bit of a turn for the worse when it came to mean ‘traitorous cooperation with an occupying enemy’, with the earliest recorded references being made to the Vichy Government of France in 1940. It also had a bit of a tainted history since 1922, when ‘collaborationist’ was used disapprovingly as socialist lingo.

Luckily today, the meaning and usage of the words has gone back to being positive and it is much sought after by all professionals.

The business benefits of collaboration

Collaboration is the fuel that drives a business. As stated above, collaboration is a working system where individuals work together, could be towards a common goal and to realise a business benefit. Loosely, it can be split into:

Synchronous: everyone part of the team interacts in real time – through online meetings, instant messaging, via Skype, etc.

Asynchronous: here the interaction can be time-shifted, such as when uploading documents or annotations to shared work spaces, etc. A brilliant example of asynchronous collaboration is making contributions to a wiki page.

Collaboration brings unexpected benefits to an organisation, including:

Cultural innovation: Collaboration encourages innovation. It works from within and makes a difference to the business and the industry at large.

Original thinking: There are a bunch of online collaboration tools that organisations can use. Collaborating using those can help form connections between departments and teams that couldn’t otherwise have been possible.

Actual ROI: An innovative and collaborative environment is naturally more productive, and it will generate stronger ROI across the business.

Collaboration today

Collaboration is about the community as a whole. While teamwork means bringing together varied resources to achieve a specific goal, collaboration is about supporting people beyond teams and departments, when they need it. There may or may not be a direct reward from doing so, other than the warm feeling of having helped a fellow professional.

Shared workspaces offer the perfect crucible to foster and develop collaboration. Disparate people, either through chance or deliberation, come together and create something entirely new. Organisations can use these common working spaces to bring their team members from across geographies for a ‘brainstorming session’, which is nothing but collaboration in a different suit.

Genuine collaboration involves:

Awareness: becoming part of a working body with a common purpose

Motivation: working collectively to solve a problem

Self-synchronization: existing as individuals and doing things when they need to happen

Participation: wholehearted contribution and expecting the same from others

Mediation: negotiating and finding a middle path

Reciprocity: sharing, disclosing and expecting the same from others

Reflection: being open to considering alternatives

Engagement: being proactive and taking active ownership

 

Conclusion

From start-ups to entrepreneurs to large companies, everyone collaborates. While on one hand the idea of collaboration is largely dependent on openness and knowledge sharing, it also requires focus and accountability. Governance, in the form of a leader, should be put in place simply to ensure delegation of responsibility and to ensure genuine collaborative effort.

5 Apps to Increase Productivity at Work

Business Innovations

25 August 2021

5 Apps to Increase Productivity at Work

  • Posted by awfis

Life has become much easier with the advent of technology. With access to latest technology, work has become less strenuous. The biggest contribution to technology has been the invention of smartphones. They have not only made communication easy, but also play core to organize our lives. The hundreds of ‘add on apps’ have made life stress-free and have definitely helped increase productivity, in every possible way.

App

Here are some applications that we feel will help you outperform at work.

  1. WandurList:

As the name suggests WandurList is an app that helps you in maintaining a number of lists. It is a clean application which enables you to make multiple lists under various folders. It is available for Android, iOS and web users, but what makes it stand out is that WandurList enables you to access the lists from anywhere and from any device. The lists that you make are saved in the cloud, thus letting you share the lists with the other users. So the next time you are out of your office and need to assign work or access previous work, WandurList will be your go to app.
wunderlist.com

  1. Shoeboxed:

Tired of keeping track of your expense receipts before submitting for tax reduction every month? We have a perfect solution for you. Use shoebox and say goodbye to the strenuous process of filling out forms. Shoeboxed is perfect for people who are up and about in the name of the business. Shoebox can access either via android, iOS mobiles or also via the web. Scan the bills and Shoebox sorts out and collates the receipts for you and also generates an expense report.  By the end of the month all you will have to do is send it out to your accounts team.
shoeboxed.com

  1. Speek:

Conference calling is an important aspect of how work happens in the business world. With growing business environment one needs to connect to people from various parts of the world and that’s where Speek steps in. It is an application that enables you to have a con-call by eliminating the process of dialling the numbers and the pin codes. Speek gives you a personal link which has to be shared with the people you want to have the conference call with and all they have to do is click the link to join in via their laptop, smartphone or the computer. So want to make a conference call? It’s just a link away now!
speek.com

  1. Keeper:

Have a lot of passwords of various platforms to keep track of? Tired of sending email to the IT to retrieve your passwords? This application takes that burden of remembering passwords off your shoulders. You have one master password that has all the passwords stored in it. If any hack is attempted all the passwords are automatically erased to maintain secrecy. This application can be accessed via a phone, laptop or a computer with the android, IOS software or by using the web.
keepersecurity.com

  1. Prezi:

Need to make flawless presentations that capture your client’s attention? We have a unique cloud based presentation application – Prezi. This app lets you put down all the information on one canvas and mark it out instead of making separate slides. It uses Adobe Flash Technology to animate the presentation. The application is easy to use and is also compatible for Windows, chrome, iOS and the Web.
prezi.com

Try the apps out and see the increased productivity that these applications bring about in your work life!

Join our business centre in Bengaluru, or our co-working space in Delhi.

Freelancers Work Better in Office Spaces than Coffee Shops

Business Innovations

25 August 2021

Freelancers Work Better in Office Spaces than Coffee Shops

  • Posted by awfis

You would have seen freelancers and solopreneurs working intensely at coffee shops, buying a cup of coffee accompanied with something to bite on now and then, more to keep the table occupied rather than ordering by choice! But working out of a coffee shop comes with a set of challenges. Being in such a relaxed, casual ambience for work, you are not really motivated enough and you can only rely on self-motivation to keep you going.

Thankfully, this is something that can be resolved by working at collaborative office spaces. Leased workspaces and desks that you can find on a reliable collaborative working website like https://www.awfis.com/inspiration/wp-content/uploads/2016/06/shutterstock_3835072871.jpg.com will also give you access to all amenities that you need when you work in an office, like free Wi-Fi and unlimited tea and coffee to keep you fueled up.

Freelancers in office spaces

Freelancers are looking for offices spaces with a positive atmosphere to conduct their work. More often than not, freelancers have a lonely job. They are at their laptops doing their work. However, at home, they have several distractions to keep them away from their desk. Coffee shops do not make the best talking environments for productive business meetings as a plethora of distractions come your way. No such worries exist in a collaborative working space where you are paying rent to be at your desk for work.

Let’s talk about the motivation factor now. Because you are in a roomful of people working on their desks, you are motivated to be a part of that workforce. You can make some great professional friends. As a freelancer, you cannot deny that working alongside others is a much better feeling that being a lone wolf, especially on days when things are a bit rusty. The general working ambience keeps you afloat, something that you find in plenty of plug & play rented office spaces.

If you have not considered working in a collaborative working environment, now is a good time to do that. All your criteria will be met and your business will commence in a cheerful and inspiring environment. After all, your venture deserves only the best.

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Changing The Commercial Office Space Landscape With Awfis

Business Innovations

25 August 2021

Changing The Commercial Office Space Landscape With Awfis

  • Posted by awfis

The concept of working from a designated desk is slowly dying a premature death. Young professionals are no longer bound by the idea of a fixed office desk. For them office is their laptop and they take it where they want! When it comes to getting a super productive work space on a ‘Just in Time’ basis, without being bound by the lease period or lock in’s, all you will need is to login to Awfis.com.

Our Pro-Working Centres are collaborative working structures that provides several advantages over working from home or even the nearest coffee shop! One key advantage is the immense flexibility offered through the easy to use mobile app . You can begin work at a short notice, immediately after acquiring the leased office space. There is no long lease period that you have to be bound with or limitations of continuing work in that same space for long. There are even premium cabins and fixed seats at Awfis centres that one can book from the Awfis App.

Rented Coworking offices in mumbai

Along with flexibility, comes the factor of freedom. When you enter into an agreement with Awfis for occupying its workspaces on rent, you hold the key to walk out of the arrangement as you see fit! There are no legal obligations to keep you chained. For example, if your startup is not really taking off and you want to discontinue with the office, you can opt out without any hang-ups. You can shift premises as per your requirement to meet the demands of your business as well.

Another advantage of working out of Awfis is the proximity of the office spaces with the transport lines of the city. All the major properties of https://s3-ap-south-1.amazonaws.com/uploaddocumentstomakeitpublic/wp-content/uploads/2016/06/25142525/shutterstock_3835072871.jpg, be it Mumbai, Bangalore or New Delhi, are located in a central business hubs. Your clients and customers will be able to visit your office in a jiffy. These locations add a lot of value to your business. In fact, when your own commuting hassle is drastically reduced, you are in a better position to work harder!

Awfis has several strategic business partners who provide preferential professional services at a subsidized rate as an additional offering to all its members. The amenities offered at https://s3-ap-south-1.amazonaws.com/uploaddocumentstomakeitpublic/wp-content/uploads/2016/06/25142525/shutterstock_3835072871.jpg centres include Wi-Fi, unlimited hot beverages, printing credits and meeting room credits. Therefore, after operating out of our pro-working centre’s for even a week, you will seldom consider the idea of shifting elsewhere. Once you have experienced working at Awfis, it will change the way you think about collaborative working.