What Are The Factors That Enable A Flexible Work Environment?

Work Life Balance

30 July 2018

What Are The Factors That Enable A Flexible Work Environment?

  • Posted by Awfis Editorial

The way we work is changing, and businesses have to revolutionise how they manage the workplace and their talent to create a positive environment for all to collaborate in.

How do employees want to work? Do they want the privacy of cubicles where they can work without the fear of interruption and disturbances? Or do they prefer open plans which remove all obstacles to collaboration and foster innovation at a wholly new level?

How about a mix of both?

Take this workplace experiment carried out by advertising genius, Jay Chiat, who declared that his office was gong the ‘virtual’ way. Mind you, this was somewhere in 1993, long before words like flexi-hours or ‘work from home’ had entered our workspaces.

In his experiment, he decided to abolish cubicles and dedicated desks. Only open space and freedom. Unfortunately, this radical idea bombed. His workers rebelled, and he had to redo the office design. Yes, his people wanted freedom but not at the expense of losing their privacy entirely. What he needed was flexible working, an idea that was to catch on many years later, now.

Are you looking for ways to incorporate flexible working in your workplace? How do you make it work? By addressing these needs.

Give employees the power to choose how they want to work

As long as the output aligns with the final goal of the company, it does not matter how your employees work. Do not force them to do it ‘your’ way, but rather give them the space and freedom to achieve their goals in the way they deem most convenient.

This distribution of power is what constitutes a truly flexible workplace. When you let go of control, you will see an immediate shift in the way work gets done. It tells your employees that you trust them, which, in turn, empowers them to perform better.

Work is something you do; not some place you go to

A business looking to create a healthy work environment has to understand that every individual performs their best work in their own ways. And for this, businesses must support the employee’s method with the right tools.

About 25 years ago, around the same time that Jay Chiat had tried his virtual office experiment, Erik Eldhoen, a consultant, coined the term Activity Based Working (ABW).

According to this concept, work is an activity rather than a place to go to. And for that to work, workspace should be malleable. Employees should be able to mould and shift their work environments as per their mood, personality or type on work on hand. This is possible only if they have the right tools and technology that allow constant changes or movement. Surprisingly not many businesses, even those that claim to be flexible, are providing that.

Did you know that even today fixed technology outnumbers mobile technology by 2:1? This means that not every employee can take a business call while walking in the garden or concentrate on a project in silence, away from the daily bustle of the office.

By being able to move away from a traditional fixed-desk set-up and giving workers a chance to get the best of both worlds in their workspace, businesses can not only boost creativity but foster unexpected collaborations too.

Enable uninterrupted work

Employees look for a nourishing place where they can achieve their goals, in peace and quiet. As a business, it is your responsibility to create such an environment.

It might shock you to learn that on average, a worker is interrupted every 11 minutes, and that it takes 23 minutes to be able to get back to the task at hand.

Your workspace, whether it has cubicles or open spaces, needs to contain quiet private corners for employees to work from.

Foster innovation, don’t stifle it

There are some businesses that have not yet touched flexible working because they have an unfounded fear of losing control and encouraging chaos. To them we say, done right, a truly flexible work environment will in fact a foster innovation.

 

To conclude…

Those workplaces that combine the design of space and the right technology are today a creative worker’s destination of choice. Work-life balance is a thing of the past now; people are looking for work-life integration. And people who are in the business of workspaces, like coworking spaces and business centres, have recognised this need and cater to it. From private cabins, to flexible desks; from open collaboration zones to sound-proof meeting pods and phone booths; there’s a space for every type of work style.

How Co-working Spaces Promote Perfect Harmony in Work-life Balance?

Work Life Balance

31 March 2020

How Co-working Spaces Promote Perfect Harmony in Work-life Balance?

  • Posted by Awfis Editorial

The co-working concept is advancing on a rising trajectory, not just because of the significant economic benefits but for the perfect work-life balance, these emerging ecosystems bring.  As per The Economic Times, by 2020, 13+ million people in India will be working from co-sharing spaces, making India the second-largest market globally for flexible workspaces. Such strong growth progression is enabled by the changing demands of the workforce that aspires for workplaces which stimulate passion, fuel productivity and breed on creativity, and simultaneously promote individualist growth and an optimal work-life balance. This is the core ethos of Awfis; we believe in creating aesthetically designed spaces that enable a healthy, harmonious work and life relationship.

Here is how co-working spaces contribute towards work-life balance goal:

Promote Flexibility: Today, employees prefer flexible working hours and a schedule contrived to suit their preferences. In a co-sharing environment, flexibility is the foundation. These spaces are enabling employees to manage work per choice and maintain equilibrium. They can manage some late hours on a free day and ensure an easy schedule on a demanding day, etc.

Build a Community: The most real advantage of a co-working office is community working. These centres are designed such that they offer balanced privacy while allowing for harmonious social unwinding outside the working environment and conversations, which do not invariably veer towards work. Moreover, a shared space offers elevated work experience by promoting co-existence, collaboration and growth of one another.

Encourage Learning: A flexible working space discourages unhealthy competition and promotes learning. They embrace cooperation, providing an opportunistic window for employees to interact, brainstorm and grow beyond defined horizons. These spaces breed creativity, subdue stringent hierarchies and endorse cross-functional working. This healthy learning environment lays the foundations for better productivity and happier lives instead of detrimental competition.

Improve Motivation: A sharing ecosystem allows all hierarchies, including young talent, veterans, leaders, etc. to interact under one roof. More so, it enables healthy competition and innovation outside the organisation, which reflects on the overall motivation of employees, easing the brunt of hierarchy, monotony and isolation. As per a survey, 84% of respondents said they feel more encouraged and motivated since working in a co-sharing environment. Also, 83% of people reported that their sense of isolation was decreasing.

Enhance Positivity, Free Communication: Unlike the generality of offices that house single organisations and function as silos, co-working offices, on the contrary, are like a collaborative commune of large, small and individual players. Such conditions enhance positivity, promote symbiotic relationships, augment recognition, amplify communication, and allow new perspectives to penetrate. This positivity and social uplift impacts employee motivation and endorses favourable lives.

Decompress: The co-working system pushes boundaries, allowing people to see the world that exists beyond their defined spheres. Vibrancy and diversity create free thinkers, helping people ease in and decompress from the work pressure. Moreover, such offices frequently host engaging activities that provide some downtime for employees to rejuvenate.

Conclusion

“You will never feel truly satisfied with work until you are satisfied by life.” This is the mantra guiding the co-working notion. Awfis believes in creating exemplary designed, futuristic workspaces that promote balanced interactions, diversity and flourishing communities – to provide the desired work-life balance.

7 simple hacks to make ‘Work from Home’ more productive

Work Life Balance

19 March 2020

7 simple hacks to make ‘Work from Home’ more productive

  • Posted by Awfis Editorial

We’re all in a unique situation with unprecedented number of people working from home instead of going to their office, coworking space, or even the nearby café. WFH (Work from Home) comes with its fair share of benefits and distractions. So, while you’re saving on commute time, you’re also struggling with following a routine. Fret not, because we’ve listed 7 simple hacks you can start doing right now to make WFH work for you.

1. Create a workspace: Maybe you have a study table or a makeshift arrangement on the bed. Either way, make the space your ‘workspace’ and as distraction-free as possible. Keep your desk essentials handy – pen, paper, water bottle. If possible, place a frame or mug of a motivational and inspiring quote in this workspace too.

2. Dress up: Home is already a comfort zone but there is something to be said for being a tad too comfortable. You need to give yourself mental cues that you’re in work mode so dress the part. And once you’re done for the day, you can, and must change into your wind-down PJs. Btw, dressing up doesn’t only mean wearing a shirt with shorts. It goes all the way. Yes, including shoes.

3. Make a to-do list: It’s easy to procrastinate especially when there are so many cat videos out there you could be watching without the boss walking in on you. However, a to-do list will help you structure your day and give you a sense of accomplishment at the end of it. And still leave you some time to watch those videos!

4. Check in daily: The reason coworking spaces are so much in demand is because they encourage collaboration and networking. There’s no reason why you can’t collaborate with your teams virtually. With multiple collaborative apps, and video conferencing facilities at your disposal, there could be a daily team huddle to brainstorm, follow-up and connect. Daily interactions also help in team bonding which we all know is crucial for delivering results.

5. Follow ‘SEE’ to a T: SEE is an acronym for Sleep, Eat, Exercise – the three things you need to ensure you’re getting enough of. Ideally, sleep and wake up at the same time every day and try to get 7-8 hours of quality rest. Schedule time to eat healthy nutritious food and make time to exercise even if it’s playing your favorite songs and dancing in the living room.

6. Take a break: The longer you work from home, the more important it is to take time out to connect with friends and family so that you’re not isolated. Even during work hours, take a break and call up an old friend, play with your dog or have an unofficial chat with a colleague. Think of it like the chai breaks in your office space. After all, all work and no chai makes Jack a dull guy.

7. Get a hobby: Make optimum use of the time you’re saving on commuting. This is the best time to learn new things, pick up hobbies you didn’t have time for or upskill for your current job profile by joining an online course. It’s rare to find extra time, so make the most of this unexpected opportunity.

From kids unexpectedly appearing when you’re on a video call to pets vying for attention; working from home has many interesting moments. Attuning the mind, being open to new methods and using some quality hacks are all it takes to bring together the best of both worlds.

10 desk essentials that make our workday better

Work Life Balance

06 March 2020

10 desk essentials that make our workday better

  • Posted by Awfis Editorial

As Monday knocks your door, you know it’s going to be another work-filled week, teeming with deadlines and KRAs. Although you might be a superhero in getting your tasks complete, all the while managing the day’s requirement efficiently, there’s always a scope to expand that competence. Yes, by streamlining work, you might think. Yet, that doesn’t come as easy as you think it might- you certainly need extra help! Have you paid attention to your desk? It can be a deal-maker for a lot of your daily work activities, with the right kind of accessories. In fact, it is these little “personal army of assistance” that can aid you in streamlining your work, greatly. Confused on what exactly do you need for your desk? Here is a checklist of things that would help you greatly:

  1. Desk Organizer 

It’s essential to have a nifty desk organizer, because more often than not, your desk would be a labyrinth that needs to have some sort of semblance. Organizers come with neat compartments to arrange your stuff into order.

  1. Monitor Stand 

A monitor stand, complete with various nooks and crannies, solve your elevation problem. Now, you can see your preferred level, as well as gain extra storage space, for all the little things that are still in disarray.

  1. Dispensable/Silicone Cutlery

Eating is a very important part of your work, especially when it is a sharedesk, but cutlery issues may bog your productivity. Not anymore, with a set of dispensable or silicone cutlery to save your time and effort to go and run for them.

  1. Beautiful Calendar 

While it is the generation of modern amenities, your desk will always require a beautiful calendar. This handy accessory doesn’t just beautify your table, it also acts as a reminder and helps you keep track of your important events/activities/tasks.

  1. Cable Organizer

Most of your day-to-day tasks involve a lot of engagement with digital devices and naturally, separating the jumble of cords attached to them takes up a great chunk of your time. Not anymore- keep an attachable cord organizer on your workspace and maintain your cords in their designated spaces with ease.

  1. Sticky-Notes

Work can come at any time and yet, you cannot be stuck to your desk 24×7. A set of sticky-notes can help you in this scenario, while also being a handy source of reminder for you and people visiting your co-working desk.

  1. Noise-Cancelling Headphones

With all that yapping and cross-conversations, bringing concentration into your work becomes a really big task. Invest in a pair of great noise-cancelling headphones that have good overall sound, and can drown the constant chatter.

  1. Pen and Notebook set

Be it any profession, having a notebook is of utmost importance. Invest in a luxurious yet functional pen-dairy set, so that jotting down notes doesn’t seem like a huge downer- plus you’d be setting off a stylish impression.

  1. Computer Glasses

With growing hours spent in front of any digital device, your eyes are the ones to bear the brunt of deterioration. Invest in a great pair of blue light–blocking computer glasses for reducing digital eye strain.

  1. A plant

It’s important to take an environmentally conscious step towards the future- especially keeping the current context of resources in mind. The best way would be to nurture a plant at your co-working desk, to convey a striking message as well as helping you gain a patient demeanour towards day-to-day activity.

Here you have it- a list of office essentials that would make your work more synchronised and hassle-free! Time to head for that office-essentials shopping today!