What Steve Jobs Taught Us About Making Stunning Presentations

Business How To’s

15 November 2018

What Steve Jobs Taught Us About Making Stunning Presentations

  • Posted by Awfis Editorial

Who doesn’t love a good story? A well-delivered narration has the power to keep us enthralled and to inspire us long after the mesmerising session is over.

At some point in our lives we’ve all been witness to talented speakers who have perfected the art of storytelling. And yet no one can really stake claim to the spot that was once occupied by Steve Jobs. One of the world’s greatest corporate storytellers, he has inspired hundreds of thousands of viewers with his spellbinding presentations.

We need more leaders like him, especially when companies are required to launch new variations of their existing products frequently. How can they create a need in an already saturated market?

By inspiring the world; by learning to wow our audiences like Jobs did. (And no, this does not mean imitating his dressing style, although it might help.) This article has handpicked presentation techniques from Steve Jobs’ iPhone launch alone. If you too wish to inspire, entertain and inform your audience, read on:

Express your passion

Steve Jobs was passionate about design. (Anybody who has ever held an Apple device, and there aren’t many who haven’t, knows that.) And his audience saw it too. He came on stage, at the iPhone launch, with a large smile on his face, immediately impressing his audience with his eagerness.

Don’t be afraid of your enthusiasm. If you are excited, your audience will catch on to it and project the same excitement back at you. If you are not passionate about your idea, why would anybody else be?

A twitter-friendly headline

Try the technique that Jobs perfected; create a one-sentence summary of your main message. And use that in every possible place, in every possible way when you talk about your product or idea. When he revealed the first iPhone, Jobs told the audience that ‘Apple will reinvent the phone.’ The same line was carried across news articles and blogs that covered the launch event. The search for this phrase turns up 25,000 links even today.

The rule of three

Time stamp: 1:49 – 2:42

If you observe Jobs’ presentations, you will notice his preference for the number ‘3’. You can see this in his iPhone presentation. Divided into three sections, it even seemed to speak of three different products: a widescreen iPod with touch controls, a revolutionary mobile phone, and lastly a breakthrough Internet communications device. And then he revealed that it wasn’t three, but one product.

You’d agree that a list of 3 things is far more captivating than a list of 2, and most certainly easier to remember than one of 20!

Is there a villain?

We all love a villain, especially one that is going to be vanquished. Highlight a problem, and then offer a solution.

Steve Jobs’ presentation in 2007 did just that. How do you create the need for another mobile phone, that too from Apple? Jobs did that by introducing a problem of smartphones that are tough to use. The solution was the iPhone – simpler, smarter than any mobile device till date.

And then bring in the hero

Don’t just sell your product or idea; sell the benefit, your hero. How does the hero make life better for your audience?

The iPhone introduced the revolutionary multi-touch user interface. You didn’t need a stylus, and it was far more accurate and intuitive than anything that had been seen before.

Simple visual slides

Steve Jobs’ iPhone presentation used all of 21 words across 12 slides and that was in the first three minutes of the presentation. Remember, your PowerPoint presentation is just the trigger; you are the actual presentation.

Tell a story

Build up to the actual event. Entertain your audience with a short anecdote. Use it to relax them and make them more receptive to your final big idea. Tell them a story. It could be a personal incident, a customer moment or even a brand story. This will help move things along effortlessly.

Practise. Practise. Practise.

Many people believe that they can never be as smooth as Steve Jobs. Well, guess what! Steve himself wasn’t as smooth. He would spend hours upon hours practicing and rehearsing on stage so that he would appear polished and effortless on the final day. He knew every tiny detail of his iPhone presentation which is what made it flawless.

Do not read from notes

And when you practise relentlessly, you don’t need notes or a teleprompter. The iPhone launch lasted around 80 minutes; not once did Steve Jobs break contact with the audience to look at any cards. The presentation is an actual conversation with your audience, and it is this connection that makes an impact.

Inspire your audience

Leave your audience with an inspiring thought at the end of the presentation. And tie it back to the ethos at your company. At the end of his iPhone presentation, Jobs said, “I didn’t sleep a wink last night. I’ve been so excited about today… There’s an old Wayne Gretzky quote that I love. ‘I skate to where the puck is going to be, not where it has been.’ We’ve always tried to do that at Apple since the very, very beginning. And we always will.”

 

Lastly, have fun!

Don’t take yourself too seriously. When you have fun, your audience relaxes and is more receptive to your ideas. Create fun moments in the presentation, and you will be more memorable. You don’t need to conduct stand-up comedy, but an occasional joke never hurt anyone.

Every presentation is an opportunity to make a stronger connection with your audience. It does require planning, time and some amount of creativity, but the payoff is totally worth the effort.

How Are Businesses Around The World Making Real Applications of AI In The Workplace?

Business How To’s

10 August 2018

How Are Businesses Around The World Making Real Applications of AI In The Workplace?

  • Posted by Awfis Editorial

There was never any doubt that Artificial Intelligence would have a large role to play in the real world, away from experiments and controlled studies. Till date AI has been seen proving itself in machine-learning solutions, such as understanding language or driving a vehicle.

But just how far AI would get businesses excited was something that no one could predict. We’re in the middle of 2018 now and there are several practical use cases of AI in the digital business space. Let’s look at how AI is dynamically performing beyond what anyone expected.

#1 Digital assistants in the enterprise

Chatbots and virtual assistants liaising between us and our phones and home devices is quite the norm now. So the question arises, can we use the same technology in the workplace setting? Can AI help in business tasks, such as purchasing contracts and collaborating with colleagues?

The idea behind SAP CoPilot is to reduce a worker’s dependence on multiple apps during the course of a working day. This AI application uses artificial intelligence, speech recognition, natural language processing, statistical analysis and machine learning to get the job done faster. Users can make requests and issue commands, and SAP CoPilot will then collate this unstructured speech, analyze it, execute relevant actions and finally present users with answers.

#2 Call and meeting transcriptions

Ever listened to a recorded call or meeting and wished there was a way you could hunt out a specific talking point without having to listen to the entire recording? Well, it seems now you can, thanks to AISense.

Its Ambient Voice Intelligence can offer users the option of making voice conversations searchable. The application can also work with a call-recording smartphone app and, using artificial intelligence, transcribe and curate recorded calls for the future. The technology includes automatic speech recognition, speaker identification and separation, speech-and-text sync, deep content search and natural language processing. You can soon say goodbye to the days of taking notes while also trying to focus on what’s being said.

#3 AI for software training

WalkMe digital adoption platform uses artificial intelligence to help business software learn about user’s individual preferences. The applications are vast; WalkMe can be used in the hospital sector where doctors and nurses can be taught how to use a system through guidance and training. In the sales department, the application can provide individual assistance on how to effectively create a sales opportunity using the CRM system.

#4 Learning slack conversations

AI can work wonders on a collaboration platform, by learning through listening and interaction, and recording conversations for future recall. Niles ‘learns’ answers to commonly-asked questions, like ‘what products do we manufacture?’, ‘what sizes do they come in?’, ‘how much do they cost’, etc. by listening to answers as they are shared.

Users can then ask Niles questions and the application can respond with an answer that’s been ‘heard’ and recorded. In case Niles does not have the answer, users have the option of proving it with the right response, ensuring Niles is always up-to-date.

#5 AI and social media

Imagine a world where AI can take social media content decisions on behalf of you. By using data-driven processes, AI and customised algorithms can actually create and post more effective content all by themselves, without any human intervention.

 

Conclusion:

AI is most certainly a positive addition to the workplace, with the future of automation in businesses looking optimistic. How do you see your business taking advantage of these new capabilities?

Follow These 7 Mantras For Meeting Room Etiquettes

Business How To’s

20 June 2018

Follow These 7 Mantras For Meeting Room Etiquettes

  • Posted by Awfis Editorial

A lot has been written about business meeting dos and don’ts. All of us who work in the corporate world understand the importance of putting our phones away, and on the silent mode, before stepping into a meeting room. Everyone instinctively knows that it is bad manners to interrupt someone while they speak, and of course, nothing really needs to be said about the value of punctuality.

Meeting rooms work as collaboration hubs for co-workers. And as with any shared space, there are some dos and don’ts that need to be adhered to. These are unspoken rules, but keeping them in mind can make a tremendous impact on the functioning of a company. It also ensures that shared spaces are used efficiently, and are used by all.

Here are a few mantras to meeting room etiquettes:

#1 Check before you slip into a meeting room

Sometimes all you need are a few minutes for a quick team discussion. You might think it’s alright to call a meeting and step into a room that is unoccupied.

However, what if someone else has a booking and is surprised to find you there already, when you have, in fact, not even reserved that space? It can be a bit awkward for both sides, with you asking for ‘just a few minutes’ while the other group just around doing nothing. Or you have to break up your meeting and go look for some other place to complete the discussion. Either way, the flow and momentum are lost.

Take a few minutes to check if the room you wish to occupy is booked, and if it not, then book it, even if it is for 10 minutes. This is respectful of everyone’s time, including yours.

Some offices also have small collaborative spaces within their premises which need not be booked. These can be a few chairs or bean bags, or even standing meeting areas. These can be utilized for quick discussions on the fly.

#2 Make sure there is no double booking

No one does this deliberately, of course.

In your bid to get a room at the earliest, what you might have done is booked all rooms to see which one gets free faster. And the moment one is, you get your meeting started. The only problem is that you forgot to unbook the others. Which means, they are now booked against your name and no one is using them, while others are scrambling to find a space for their discussions.

The best way to avoid this is to do a quick check before starting your meeting to ensure you cancel any double booking.

#3 Be quick to book (and cancel) rooms

In most offices meeting rooms are in great demand. As soon as you realize that you might need to call for a meeting, book a room. The longer you delay, the tougher it might get to find a slot that suits your needs. And believe us, it is embarrassing to ask co-workers to accommodate you just because you have not been proactive. Imagine if your client is standing with you while you go door to door, looking for a free meeting room. Not a pleasant image, right?

On the flipside, if your meeting gets cancelled, unbook the room right away. This opens it up to other people who might be looking to reserve a room.

#4 Don’t linger

Anticipate how long you will need the room for and book it accordingly. However, as is wont to happen, some discussions can go on for longer. Whether you have covered all the points that were to be discussed or not, leave the room once your allotted time slot is over. You are simply using up someone else’s booking and taking up their meeting time.

#5 Leave behind a clean meeting room

When you leave the meeting room, leave it neat and tidy.

If you came in with a coffee cup, take that with you when you leave or throw it in the bin. If printouts were being passed around the table, take them all with you. If it was a lunch meeting, make sure all traces of food are removed.

Clean the whiteboard, remove all post-its, close all computer applications, put the chairs back neatly, and lastly switch off the lights and air-conditioning.

In a nutshell, leave the room the way you found it, or better.

#6 Close that door

A discussion between a few people need not involve the entire office, right? And the best way to keep it that way is to shut the door while the meeting is in session. Similarly, if you need to enter a meeting room, knock on the door before walking in. This is irrespective of whether you are meant to be a part of the meeting or whether you just wish to have a quick word with someone present in the room. A closed door means you need to ask for permission before you enter.

#7 Be willing to adjust

If your meeting consists of just 2-3 people, and you are in a room meant for a larger group, be willing to change rooms if required. Sometimes other emergencies may crop up and a coworker might ask you to shift or use your room in the middle of your meeting. Be understanding and help your colleagues whenever possible. Someday you might need a room in an emergency, right?

None of these tips are tough to follow. In fact, if all of us climbed aboard the same wagon, everyone will get an equal opportunity to use shared spaces efficiently. Do you have any meeting room etiquettes that you would like to tell us about? Write to us in the comments below.

5 Ways Your Next Vacation Can Improve Your Productivity

Business How To’s

18 June 2018

5 Ways Your Next Vacation Can Improve Your Productivity

  • Posted by Awfis Editorial

Vacations

It doesn’t matter what kind of a job you do; whether you work full-time or part-time, or even whether you run your own business or are employed in a company. If you are working, then you need to take a break. But therein lies the problem.

Do you believe that taking regular breaks will make you seem less serious about your job? Do you think that you will miss out on what’s happening at work? Or, and this is the biggest pain point, does the thought of the backlog that will be waiting to scare you from taking a well-deserved vacation?

The truth is that when you spend 1/3 of your life, about 90,000 waking hours, working, you need to take a break. All that accumulated leave that you are so proud of needs to be used up and not encashed at the end of the year. If you think that your manager will be pleased to have a workhorse on the team, think again. She probably knows that a vacation is actually a great way to increase productivity and creativity.

Don’t believe it just because we say so. Let’s look at the science behind why taking a vacation can help you get ahead at work.

#1 Daydreaming improves problem-solving skills and enhances creativity

What do you do when you’re on a vacation? No, we don’t mean spending hours on the phone or on the laptop checking emails.

Vacation time means lounging by the beach or the pool or just walking down narrow streets lined with trees. And as your feet wander, so does your mind. Away from the tunnel vision of daily work, wandering gives your subconscious mind a chance to take charge for once.

Daydreaming, it has been shown, uses the complex parts of your brain, those that are associated with problem solving. So when you give your mind a break from work, you can actually think clearer and find creative answers to problems that have been on your mind all along.

#2 Find happiness at work

It doesn’t take a genius to know that a happy person is a more productive person. Make that a happy and relaxed person. And going on vacation allows you to become just that.

The mere fact that you are on a break from work and the humdrum routine of office, raises your happiness levels. You are less stressed, more creative, healthier, more productive and, as a result, also likely to rise up faster in your profession.

Do something nice for yourself for a change; take that break.

#3 A vacation improves performance

Stepping away from work and office could undoubtedly make you better at work.

It gives you a change in perspective. You could meet someone interesting and suddenly view the world or your job from a new angle. A break gives you a chance to recharge your batteries – emotional, mental and physical. The renewed energy is infectious and your entire team’s performance can go up.

Travel can expand your mind and help you push boundaries that you never even knew existed. When you travel, especially to a new place, you will find yourself looking at things differently.

#4 Makes you a better business and thought leader

Besides improving your performance, a holiday can make you a better leader. The travel experience will open up the world to you in ways not possible within the confines of an office.

You could develop (or improve) your communication and teamwork skills. Travel will teach you about different cultures, a crucial asset for any business leader in this global economy.

When you visit a new place, when you step outside your comfort zone, you can reach levels of creativity that you never tapped before. Your decision making, time management and problem solving skills will be tested. Travel is a good teacher who can show you how to adapt to a new place and how to deal with stressful situations beyond your control.

And as a strong leader, polishing these skills could help you challenge the status quo and bring about a change, not just in yourself, but in the way you are perceived at work.

#5 Lose that stress to get the creative juices flowing

No one can be 100% creative, 100% of the time. Not 24 hours, all 7 days of the week.

If you find yourself getting stuck in a rut, the best thing to do is to take some time off. There are some people who take off for months every year just to recharge themselves, but that isn’t possible for the rest of us. However, even a short break can help get those creative juices flowing right away.

Convinced yet? Although it might be difficult to find the numbers that can substantiate the correlation between taking time off and increased productivity, we all know that we are not doing our best when we are exhausted, physically or mentally.

We’ve said this before, and we will say it again. Do something nice for yourself and your work today; take a vacation.