Why a Distributed Workspace Strategy is a Win-Win for Your Business

Business How To’s

29 June 2021

Why a Distributed Workspace Strategy is a Win-Win for Your Business

  • Posted by Awfis Editorial

With India reeling from the second wave of COVID-19, organizations are once again re-evaluating their workspace strategy for the future. Experts are now excessively discussing distributed workspaces – a decentralized combination of WFH, WNH (work near home) from satellite coworking spaces, and head office occupancy – as a viable, new-age workplace framework. It can ensure employee safety and wellbeing while delivering on business continuity needs. This distributed model is an amalgamation of adaptability, efficiency, and resilience. These all are critical for businesses to pivot quickly in the current uncertain times.

The unprecedented pandemic period has proved that while remote working can be effective, the long-term future of work is more likely to mix remote and on-premise working formats.

Benefits of Distributed Workspace Strategy

Hybrid or distributed workspace strategies are emerging as a win-win solution for stakeholders on multiple counts, with specific advantages associated with each format:

  1. Savings on recurring real estate costs:
    For a start, distributed workspaces do away with the need to incur enormous, recurring real estate costs for a large head office with thousands of staff. The cost of acquiring, developing, and maintaining such large campuses with well-appointed offices has significantly impacted profitability. Organizations also apply a sustainability lens when reconsidering large, under-utilized spaces or a one-size-fits-all strategy to workspace distribution.
  2. Tap the benefits of both remote and co-located work:
    While a remote workforce can collaborate across geographical, physical, and organizational boundaries in innovative ways, this collaboration is often easier for team members who interact more frequently or are previously well-acquainted. The transition to a remote workforce has not significantly impacted big group projects already underway; however, all-virtual collaboration on new projects has proven more difficult.  Moreover, a fully remote workforce often misses out on the ‘chance’ connections and engagements that depend on physical proximity and are critical for innovation and knowledge sharing within organizations. These findings further underscore the inherent advantages of a distributed workspace approach.
  3. Improved productivity:
    With less time spent commuting, a distributed workforce can focus on collaborative tasks and achieve an improved work-life balance. Technology-enabled remote collaboration and training can also help reduce corporate travel and other operational expenses.
  4. ‘Softer’ benefits:
    Social cohesion, collaboration, and culture-building are necessary for the sustained growth of organizations and are often best achieved through visual and sensory cues in physical settings.
  5. Employee retention:
    A distributed workspace strategy means that employees can work from home, or close to home, and amongst peers or solo. This flexibility helps improve employee satisfaction, which in turn can reduce attrition rates and recruitment costs.
  6. Diversity of talent:
    Distributed workspace strategies mean that organizations are not limited to specific geographies and can potentially tap into a wider base of diverse employees from varied professional and socio-cultural backgrounds.

The time to plan on how to combine the best aspects of remote and co-located work is now.

 Why do organizations opt for it?

Leaders and decision-makers must consider the following key aspects while envisioning reinvented workspaces of the future for their organizations:

  1. Hygiene, safety, and security – When asked to work out of physical office spaces, employees will seek robust processes and systems for workplace hygiene, sanitization, and social distancing. Tech-enabled, ‘minimal touch’ features will remain critical drivers of workplace safety. Wellness checks and IoT-enabled tasks might also emerge as standard features of in-person workspaces.
  2. Flexibility in usage – Workspaces will need to support organizational nimbleness. Office configurations must be flexible enough to adapt to changing requirements – for example, whether a team or individuals is brainstorming, hosting a virtual workshop, or conducting daily meetings. Organizations will need to find ways to establish a sense of employee ownership of personal space or create a temporary sense of ownership through a reservation system. Seasonal changes in office space use depending on business cycles will also need to be factored in.
  3. The right mix – Working out of satellite offices and remote work-from-home are both here to stay. However, the nature of remote work is likely to change, especially when devised as a blend of co-located work and work-from-home. While employees have been working virtually for more than a year now, it is entirely possible that the full range of opportunities that remote work provides is yet to be discovered. However, rather than apportion a chunk of work processes to remote employees, each enterprise should deeply evaluate its unique practices and workflows to design customized, distributed workspace strategies that deliver specific business needs. Naturally, this process of workspace rationalization will vary with industries, geographies, and even organizational culture.
  4. Digital beyond virtual meetings and email – Digital rostering mechanisms with inbuilt recommendation features can optimize organizational knowledge flows. Managers will need to consider larger business goals when deciding how to use workplace collaboration tools to manage performance.

Future of work: Vision

In a new world order, the future of work will be defined by decentralized working spaces with optimally sized teams and inbuilt flexibility of space and time. Workforce density is likely to be both distributed and flattened. Many employees who have had to adapt to working from home will now be at ease with its inherent advantages. At the same time, well-planned physical working spaces will come to be synonymous with ideas, culture, connectedness, and agility. These workspaces will serve as hubs for mentoring, co-creation, and productivity.

Final word

India is one of the fastest-growing economies globally and is an attractive investment destination driven by economic reforms and a large consumption base. Against this backdrop, India’s Commercial Real Estate (CRE) ecosystem is fast evolving from being just providers of space to emerging holistic solutions providers.  CRE leader Awfis has worked with 1500+ companies and 28,000+ professionals, ranging from India’s coolest start-ups to Fortune 500 companies, to develop customized workspace transition strategies and redefine how work gets done in the current business environment. Awfis provides fully integrated products for kinds of requirements, including Enterprise Workspace Solutions, Flex Workspaces, Design & Build Solutions (‘Awfis Transform’), Integrated Facility Management (‘Awfis Care’), Remote Working Solutions and Work From Home Solutions (‘Awfis@Home’).

The pandemic has led to paradigm shifts in both shared workspaces and work of the future. With its community-first approach, Awfis is establishing new benchmarks in India’s CRE industry every day. You can learn more about Awfis Enterprise Solutions here, or send in your queries at info@https://www.awfis.com/inspiration/wp-content/uploads/2016/06/shutterstock_3835072871.jpg.com.

7 Types Of Colleagues Found In Every Successful Organization

Business How To’s

25 August 2021

7 Types Of Colleagues Found In Every Successful Organization

  • Posted by awfis

A dynamic enterprise usually thrives on a cocktail full of spunky personalities. Each brings in their unique talents and habits that fit like perfect pieces in a puzzle. From the sassy boss to the clingy colleague, here’s some types that you are bound to bump into…

1. The compulsive foodie(s)

Instead of clients, this one’s got all the city’s restaurants on speed dial. From Domino’s to the latest hotspot in town, their peckish appetite will ensure that there’s plenty food circulating all around office. Whether, you’ve got random board meetings or your team’s working at odd hours – you’ll never be hungry ever.

2. The witty assassin

This one will ‘slay’ you more lethally than Beyonce or Eminem ever will.  Come hell or sunshine, he or she’s got the perfect comeback for every painful person and situation. Known for having their fair share of haters, they’re also true entertainers. But, it’ll do you good to remember that it’s a war of words that’s not worth playing….

3. The jack-of-all trades

From sweet talking to https://www.https://www.awfis.com/inspiration/wp-content/uploads/2016/06/shutterstock_3835072871.jpg.com/inspiration/wp-content/uploads/2016/03/Awfis-is-your-new-Office1.jpg to executing any kind of project – you name it & it is done.  This breed seldom takes no for an answer.  Whatever is touched turns to gold and they will leave you wondering how it got done. If you need a helping hand, an insightful shrink, or someone to walk your dog, rest assured you can depend on this pro multi-tasker with your eyes shut!

4. The road runner

This famous few will be on their toes, always on the phone, pretending to be busier than the Kardashians.  Your’re more likely to see them at the office door as a permanent fixture. All the worlds’ people know this person and this social butterfly is likely to know everyone. Constantly on the move, you’ll need this PR pro to take your business to places.

5. The tech geek

You’ll always find this genius, behind a bunch of wires, computers and applications. Broke a light bulb, had a short-circuit or you found your desktop suddenly crashed… Fret not. Dexter’s got the perfect fix. Quiet and demure, he probably takes pride in being faster than a normal computer. But, if you’re a know-it-all, then you might not like this mister…

6. The swear champion

This person believes in pure tough love. Yeah, ouch! When the pressure builds up and clients turn demanding, then be sure to hear a spew of gushing swears. Whether it’s loud and clear or below the belt, this one is feared and they sure know how to get work done. Tip: They are usually in positions of power and you’d rather never cross the line with them

7. The constant complainer

This one’s a problem magnet. Even on the brightest day where there’s plenty of reason to rejoice, this type loves telecasting their worries. This includes the coffee machine, that might have broken down or the weather that suddenly turned rotten – there’s always something to say. However, their minute observation constantly keeps you in check and hey! Be assured that you’ll get plenty feedback for the tiniest things on agenda.

But whether you like it or not… take each of these types with a pinch of salt, because they make for the big brains and even bigger learning curves…

Things Every Entrepreneur Can Learn From Pursuit of Happyness

Business How To’s

25 August 2021

Things Every Entrepreneur Can Learn From Pursuit of Happyness

  • Posted by awfis

Pursuit of Happyness is an iconic movie which was released in 2006. It has been 10  years since it released, but never fails to inspire the viewer. It fills the person with a determination to fight for their dreams irrespective of the hindrances that come along.

Based on a true story of Chris Gardner, a man who loses everything , but manages to get everything because of his perseverance. They show how Chris and his son battle a period of homelessness selling medical bone density scanners while being enrolled in an internship as a stock broker.

pursuit_of_happyness poster

Here are the important things that every entrepreneur can take from the movie:

1. Be ready for extreme hardships:

We’ve seen in the movie that Chris Gardner goes through numerous hardships. Whether it comes to selling his bone density scanners or taking up an internship while managing to take care of his son and provide for him. He doesn’t lose his determination even when everything seems bleak. It’s important not to give up and go on and try to overcome the problems that we come across, daily.

2. Aim for the stars

Always aim high! Believe in yourself and everything can be conquerable. Chris Gardner took a chance and went for an option of interning as a stockbroker where only one person at the end would be given a job! He took a chance when the odds were against him and proved that all you need is an opportunity to achieve things when you set your heart at it.

3. Put In all the effort

When you want to achieve something make sure you give your best shot. A half hearted attempted is a good as not giving it a try. Chris Gardner has many close calls, where anyone else would have given up. He even fixes a bone density scanner at the homeless shelter to make the ends meet.  He has proved that if one wants anything eagerly in life, they should work as if their life depends on it.

4. Never let anyone’s judgement cloud your decision

Do not forget to believe in yourself, even if everyone gives up on you. Your decisions should be made on the basis of your logic and intuition rather than someone else’s judgement. Chris does not give up on the internship even when his wife leaves him. Instead he gets even more determined to succeed. Listen to your heart and no one else’s opinion. Immerse yourself in your dream idea!

5. Never show signs of weakness

Always show your strengths. The moment you do that, everything will fall into place. Fear is the toxin, hope and belief is the antidote. Chris always greeted everyone on a positive note and did not even flinch when he has to shell out his last 5$ to pay for executives cab fare. Quick thinking and how you transform your weaknesses into strengths is what matters eventually.

Chris Gardner’s remarkable achievements show that no matter how many obstacles you face, the rules for success are the same for everyone. If you follow the rules, no matter how difficult it gets, you will reap the reward of your own “Pursuit of Happyness.”

5 Effective Strategies to Market Your Freelance Career

Business How To’s

25 August 2021

5 Effective Strategies to Market Your Freelance Career

  • Posted by awfis

What’s better than doing the job that you love and getting paid for it? That’s the life of a freelancer. You get the best of both the worlds where you get to mix passion and profession together. Freelancing is no magic, you can either be an individual with your own website or a part of a team who has been taking up projects from various clients for over a period of time.


If you are a freelancer and are wondering about the next steps to make it successful, here are some strategies that we think will help you make it a long term career.

  1. Create a checklist of your deliverables:

The first step to promote your freelance career is to list down your skill set in the order of strength. It can be writing, graphic designing, creating video content or anything else that you think is your forte. Once you have this list ready, your reality will be in front of your eyes. The strengths can eventually result into a niche market of your own, via freelancing.

  1. Make sure your content reaches your target audience:

In today’s world identifying your potential client, plays key while marketing for the freelancer. In order to ensure this, make sure that your content is shared on all the social media platforms. For example, if you have created a video make sure you maximize it on YouTube, Facebook, Twitter and other relevant social media platforms. With this you can increase the visibility of your content and influence them with your content.

  1. Do not forget to focus on e-mail marketing:

E-mails are the best way to reach the correct target audience. The click through rate might be less compared to other social media platforms but around 90% of the audience using e-mails check it daily. People sign up for various sites knowing that they would be receiving mails from that particular website. It is the easiest way to cover a large network area. If you are a little shy or lack the opportunity to connect with the right market, cold emailing will be the best way to reach out to your target.

  1. Maintain your website traffic and Inquiry section efficiently:

The easiest way for people to contact you is through the inquiry section on your website. Do respond to inquiries as soon as you can as this will uplift the credibility of your brand. Along with that make sure Search Engine Optimisation and Search Engine Marketing for your page/website is up to mark. As they say, optimizing the page is better than being lost somewhere amidst millions of similar searches.

  1. Get referrals from your clients:

Referrals provide authenticity to your work. Word of mouth is better than any other form of marketing. Use it as an advantage and get credibility for your work. Effective relationships are built over a period of time. They not only enable you to reach out to your potential clients, but also motivate you to perform better. Do not hesitate to get testimonials from clients you’ve delivered great service to!

Using these strategies will prove beneficial for kick-starting your freelancing career. If you are ready and confident about your freelancing skills, it’s time to implement these strategies in reality!