Automate Your Way To A Seamless Work Lifestyle

Work Life Balance

15 January 2018

Automate Your Way To A Seamless Work Lifestyle

  • Posted by Awfis Editorial

An organisation that does not leverage automation impedes its chances of maximising productivity. The monotony of a few office tasks becomes time-consuming and boring daily. These might be often simple to-do’s but attending to them between piled up work leads to unwanted stress. Getting rid of them – or in the very least making them easier – makes for happier employees. And of course, keeping employees happy naturally translates to ensuring customer satisfaction.

Here are a few instances of how businesses can make the most of automation.

Automate your email marketing efforts

Automation has made the manual process of sending emails a passé. It has done away with the tedious task of sending out emails individually. Automated email marketing programs generate emails and forward them to the relevant people in the business database. A clear strategy and an impeccable execution is all you need to reach to your prospective audience at the click of a button.

Automate Your Way To A Seamless Work LifestyleImage Courtesy: Marketing Land

Keep your inbox clutter-free

No one likes an overwhelming inbox! Sample this scenario. You attend to sorting your mails with all your concentration for, say about half an hour, and successfully complete it within the expected time. After a while, when you return to your inbox to check for new emails, you are welcomed with a blow with the number of new emails. Before you could attend to all of them, you are flooded with several more. Phew!

The one thought that passes your mind during such time is – when can I get done with sorting my inbox, so I can concentrate on my tasks for the day, right? The answer is – automation. Use filters to auto-sort your emails. Not just that, you can customise your own filters to sort out the not-so-important emails, delete unwanted ones instantly and prioritise the ones that need immediate attention. Create templates for responses that you usually repeat several times, so you don’t have to devote time in drafting those emails from scratch. Take some time out between tasks for quick replies or delegation of projects, and return to your tasks in a matter of minutes.

Set your Social Media on autopilot

In the competitive marketplace where every business is jostling to create their space and stay ahead of the curve, Social Media is not simply restricted to publishing content. It includes social media listening, attending to customer feedback and grievances meticulously and offering solutions for seamless customer experience. Platforms like Buffer and Hootsuite automate the scheduling of social media posts. This not only helps in avoiding the hassle of scheduling each post manually but also removes the chances of last-minute errors that are typical during the manual process. These platforms enable accessing several social media accounts possible, making efficient monitoring easier.

Automate Your Way To A Seamless Work LifestyleImage Courtesy: TT Attitude

Customer Relationship Management (CRM)

A customer-centric approach entails businesses to consistently manage new leads, maintain essential information and track customer activity. Automated CRM tools streamline these processes for businesses, making it easier for them to monitor products that are most in demand, the number of items that each of these products have sold and other essential data. The analysis of this data helps in making conscious business decisions, which helps businesses in delivering exactly what customers want. Automation yet again optimises business processes and that too without compromising on the work lifestyle of the employees.

Your time is precious, and adopting automation can save hours in the long run — not to mention that, with the time you save on menial chores, you can focus on work about which you’re truly passionate.

How Co-working Spaces Promote Perfect Harmony in Work-life Balance?

Work Life Balance

31 March 2020

How Co-working Spaces Promote Perfect Harmony in Work-life Balance?

  • Posted by Awfis Editorial

The co-working concept is advancing on a rising trajectory, not just because of the significant economic benefits but for the perfect work-life balance, these emerging ecosystems bring.  As per The Economic Times, by 2020, 13+ million people in India will be working from co-sharing spaces, making India the second-largest market globally for flexible workspaces. Such strong growth progression is enabled by the changing demands of the workforce that aspires for workplaces which stimulate passion, fuel productivity and breed on creativity, and simultaneously promote individualist growth and an optimal work-life balance. This is the core ethos of Awfis; we believe in creating aesthetically designed spaces that enable a healthy, harmonious work and life relationship.

Here is how co-working spaces contribute towards work-life balance goal:

Promote Flexibility: Today, employees prefer flexible working hours and a schedule contrived to suit their preferences. In a co-sharing environment, flexibility is the foundation. These spaces are enabling employees to manage work per choice and maintain equilibrium. They can manage some late hours on a free day and ensure an easy schedule on a demanding day, etc.

Build a Community: The most real advantage of a co-working office is community working. These centres are designed such that they offer balanced privacy while allowing for harmonious social unwinding outside the working environment and conversations, which do not invariably veer towards work. Moreover, a shared space offers elevated work experience by promoting co-existence, collaboration and growth of one another.

Encourage Learning: A flexible working space discourages unhealthy competition and promotes learning. They embrace cooperation, providing an opportunistic window for employees to interact, brainstorm and grow beyond defined horizons. These spaces breed creativity, subdue stringent hierarchies and endorse cross-functional working. This healthy learning environment lays the foundations for better productivity and happier lives instead of detrimental competition.

Improve Motivation: A sharing ecosystem allows all hierarchies, including young talent, veterans, leaders, etc. to interact under one roof. More so, it enables healthy competition and innovation outside the organisation, which reflects on the overall motivation of employees, easing the brunt of hierarchy, monotony and isolation. As per a survey, 84% of respondents said they feel more encouraged and motivated since working in a co-sharing environment. Also, 83% of people reported that their sense of isolation was decreasing.

Enhance Positivity, Free Communication: Unlike the generality of offices that house single organisations and function as silos, co-working offices, on the contrary, are like a collaborative commune of large, small and individual players. Such conditions enhance positivity, promote symbiotic relationships, augment recognition, amplify communication, and allow new perspectives to penetrate. This positivity and social uplift impacts employee motivation and endorses favourable lives.

Decompress: The co-working system pushes boundaries, allowing people to see the world that exists beyond their defined spheres. Vibrancy and diversity create free thinkers, helping people ease in and decompress from the work pressure. Moreover, such offices frequently host engaging activities that provide some downtime for employees to rejuvenate.

Conclusion

“You will never feel truly satisfied with work until you are satisfied by life.” This is the mantra guiding the co-working notion. Awfis believes in creating exemplary designed, futuristic workspaces that promote balanced interactions, diversity and flourishing communities – to provide the desired work-life balance.

7 simple hacks to make ‘Work from Home’ more productive

Work Life Balance

19 March 2020

7 simple hacks to make ‘Work from Home’ more productive

  • Posted by Awfis Editorial

We’re all in a unique situation with unprecedented number of people working from home instead of going to their office, coworking space, or even the nearby café. WFH (Work from Home) comes with its fair share of benefits and distractions. So, while you’re saving on commute time, you’re also struggling with following a routine. Fret not, because we’ve listed 7 simple hacks you can start doing right now to make WFH work for you.

1. Create a workspace: Maybe you have a study table or a makeshift arrangement on the bed. Either way, make the space your ‘workspace’ and as distraction-free as possible. Keep your desk essentials handy – pen, paper, water bottle. If possible, place a frame or mug of a motivational and inspiring quote in this workspace too.

2. Dress up: Home is already a comfort zone but there is something to be said for being a tad too comfortable. You need to give yourself mental cues that you’re in work mode so dress the part. And once you’re done for the day, you can, and must change into your wind-down PJs. Btw, dressing up doesn’t only mean wearing a shirt with shorts. It goes all the way. Yes, including shoes.

3. Make a to-do list: It’s easy to procrastinate especially when there are so many cat videos out there you could be watching without the boss walking in on you. However, a to-do list will help you structure your day and give you a sense of accomplishment at the end of it. And still leave you some time to watch those videos!

4. Check in daily: The reason coworking spaces are so much in demand is because they encourage collaboration and networking. There’s no reason why you can’t collaborate with your teams virtually. With multiple collaborative apps, and video conferencing facilities at your disposal, there could be a daily team huddle to brainstorm, follow-up and connect. Daily interactions also help in team bonding which we all know is crucial for delivering results.

5. Follow ‘SEE’ to a T: SEE is an acronym for Sleep, Eat, Exercise – the three things you need to ensure you’re getting enough of. Ideally, sleep and wake up at the same time every day and try to get 7-8 hours of quality rest. Schedule time to eat healthy nutritious food and make time to exercise even if it’s playing your favorite songs and dancing in the living room.

6. Take a break: The longer you work from home, the more important it is to take time out to connect with friends and family so that you’re not isolated. Even during work hours, take a break and call up an old friend, play with your dog or have an unofficial chat with a colleague. Think of it like the chai breaks in your office space. After all, all work and no chai makes Jack a dull guy.

7. Get a hobby: Make optimum use of the time you’re saving on commuting. This is the best time to learn new things, pick up hobbies you didn’t have time for or upskill for your current job profile by joining an online course. It’s rare to find extra time, so make the most of this unexpected opportunity.

From kids unexpectedly appearing when you’re on a video call to pets vying for attention; working from home has many interesting moments. Attuning the mind, being open to new methods and using some quality hacks are all it takes to bring together the best of both worlds.

10 desk essentials that make our workday better

Work Life Balance

06 March 2020

10 desk essentials that make our workday better

  • Posted by Awfis Editorial

As Monday knocks your door, you know it’s going to be another work-filled week, teeming with deadlines and KRAs. Although you might be a superhero in getting your tasks complete, all the while managing the day’s requirement efficiently, there’s always a scope to expand that competence. Yes, by streamlining work, you might think. Yet, that doesn’t come as easy as you think it might- you certainly need extra help! Have you paid attention to your desk? It can be a deal-maker for a lot of your daily work activities, with the right kind of accessories. In fact, it is these little “personal army of assistance” that can aid you in streamlining your work, greatly. Confused on what exactly do you need for your desk? Here is a checklist of things that would help you greatly:

  1. Desk Organizer 

It’s essential to have a nifty desk organizer, because more often than not, your desk would be a labyrinth that needs to have some sort of semblance. Organizers come with neat compartments to arrange your stuff into order.

  1. Monitor Stand 

A monitor stand, complete with various nooks and crannies, solve your elevation problem. Now, you can see your preferred level, as well as gain extra storage space, for all the little things that are still in disarray.

  1. Dispensable/Silicone Cutlery

Eating is a very important part of your work, especially when it is a sharedesk, but cutlery issues may bog your productivity. Not anymore, with a set of dispensable or silicone cutlery to save your time and effort to go and run for them.

  1. Beautiful Calendar 

While it is the generation of modern amenities, your desk will always require a beautiful calendar. This handy accessory doesn’t just beautify your table, it also acts as a reminder and helps you keep track of your important events/activities/tasks.

  1. Cable Organizer

Most of your day-to-day tasks involve a lot of engagement with digital devices and naturally, separating the jumble of cords attached to them takes up a great chunk of your time. Not anymore- keep an attachable cord organizer on your workspace and maintain your cords in their designated spaces with ease.

  1. Sticky-Notes

Work can come at any time and yet, you cannot be stuck to your desk 24×7. A set of sticky-notes can help you in this scenario, while also being a handy source of reminder for you and people visiting your co-working desk.

  1. Noise-Cancelling Headphones

With all that yapping and cross-conversations, bringing concentration into your work becomes a really big task. Invest in a pair of great noise-cancelling headphones that have good overall sound, and can drown the constant chatter.

  1. Pen and Notebook set

Be it any profession, having a notebook is of utmost importance. Invest in a luxurious yet functional pen-dairy set, so that jotting down notes doesn’t seem like a huge downer- plus you’d be setting off a stylish impression.

  1. Computer Glasses

With growing hours spent in front of any digital device, your eyes are the ones to bear the brunt of deterioration. Invest in a great pair of blue light–blocking computer glasses for reducing digital eye strain.

  1. A plant

It’s important to take an environmentally conscious step towards the future- especially keeping the current context of resources in mind. The best way would be to nurture a plant at your co-working desk, to convey a striking message as well as helping you gain a patient demeanour towards day-to-day activity.

Here you have it- a list of office essentials that would make your work more synchronised and hassle-free! Time to head for that office-essentials shopping today!